Missoula Family YMCA
Director of Human Resources
Status: Full-time, exempt
Wage: $50,225 - $62,400, doe
Y Job Grade 9
Reports to: CEO
Probation: Subject to a 12-month introductory (probationary) period
Apply at: http://www.ymcamissoula.org/job-opportunities [ymcamissoula.org]
POSITION SUMMARY: The Director of Human Resources is responsible for the organization, delivery and quality of human resources and staff development. The position is critical in setting the tone and culture of the Missoula YMCA, exemplifying the key competencies of YMCA cause-driven leadership. This individual will oversee recruiting, onboarding and applicant tracking and performance reviews, assists directors with staff management via the Y’s HRIS software, as well as handling benefits administration, legal compliance, DEI, staff development, child sexual abuse prevention and other employee practices and procedures. Some volunteer and staff input processes are also required. Must be able to thrive in an environment with the unique challenges of a non-profit, community service organization and have the flexibility to work in a constantly changing environment. Works with general supervision.
The Missoula Y is an equal opportunity employer. We are committed to providing a welcoming, inclusive space for all, we value all people for their unique talents, and actively promote practices that support diversity, inclusion, and equity.
FULL TIME BENEFITS: paid vacation, sick, holidays and bonus days; free family YMCA membership; Y subsidized health, and dental and vision insurance available with employee contribution. 403(b) retirement savings accounts and Roth retirement accounts available immediately, vested retirement contributions after two years.
- Promotes and incorporates the Y’s core values and character development model into all services and activities.
- Helps to attract and inspire a community of leadership staff; helps to train/develop exempt and non-exempt and part/full-time program staff and volunteers to meet the YMCA’s strategic operational initiatives.
- Manages the new hire process, from posting positions, assisting with interviews or interview questions as needed, reviewing and processing new hire paperwork in HRIS, following up insure completeness, orders background checks and works with payroll to complete the hiring process
- Presents new staff orientation on a monthly basis, updates the program as needed
- Completes and maintains the E-Verify process
- Assists with the management HRIS software and ensures it is kept updated on any changes or new additions.
- Assists the Sr. Director of Youth Development with the management of the CDL and insured drivers at the Y. Maintains accurate CDL files and paperwork, manages active driver list, schedules drug testing as needed
- Works with insurance representatives on annual health and benefit changes, manages the open enrollment process and ensures that all necessary paperwork is completed and submitted timely
- Contacts eligible staff, provides paperwork and enrolls them in health and benefit program
- Reviews monthly insurance bills for accuracy, updates policies for additions and deletions as necessary
- Handles FMLA, ADA requests and paperwork as needed
- Trains in child sexual abuse prevention methods and procedures, assigns new staff training, annual employee training and required reporting to Y-USA
- Completes employment verification requests
- Completes all Workers Compensation First Report of Injury forms and maintains OSHA compliance and reporting.
- Completes all unemployment forms with the assistance of third party administrator.
- Assists the CEO with completion of annual liablity insurance renewal paperwork
- Participates as a member of the Leadership Team and other ad hoc groups as necessary
- Works with staff to create a culture of quality by establishing cause-driven leadership development plans for self and staff, ensuring the necessary support to meet those goals. This support includes development of sound practices in hiring, on-boarding, and training of new staff while instilling a culture of full accountability and collaboration in each director.
- Acts as a liaison between employees and management. Depending on circumstances will lead investigations, provide guidance, and make recommendations with the support of the CEO.
- Conducts exit interviews, summarizes findings, and discusses trends and concerns with CEO and appropriate leadership.
- Participates in larger association work including planning staff rallies, trainings and regular meetings.
- Maintains performance management and appraisal programs; provides assistance to Leadership Team with performance issues and other workplace problems.
- Reviews, writes and updates job descriptions
- Remains current with employment laws and regulations. Maintains an effective program of compliance with laws and regulations related to human resources, and manages relationships with compliance agencies and YMCA legal counsel.
- Provides directors and staff with the necessary reporting to help them manage their staff resources.
- Ensures timely and accurate submission of data requested by the EEOC, YMCA of the USA, Department of Labor, etc.
- Ensures confidentiality of all HR documents and personnel matters
- Complete required child sexual abuse prevention training and comply with legal and ethical obligation as a mandatory reporter of suspected child abuse and cooperate fully with any investigation of such abuse.
- Performs other duties as assigned.
- Required Bachelor’s Degree (B.A. or B.S.) from a four-year college.
- SPHR Certification a plus
- Required – Minimum two-three years of Human Resources experience
- Management experience preferred.